Subject Access Request (SAR)

SECTION 1: Details of the person requesting information

Full Name (required)

Address (required)

Contact Telephone Number (required)

Email Address (required)

SECTION 2: Are you the data subject?

Please choose one of the following and read instructions which follow.

Yes, I am the data subject and I enclose proof of my identity PLEASE GO TO SECTION 4 (required)

No, I am acting on behalf of the data subject. I have enclosed the data subject’s written authority and proof of the data subject’s identity and my own identity PLEASE GO TO SECTION 3 (required)

To ensure we are releasing data to the right person we require you to provide us with proof of your identity and of your address. Please supply upload images below.

1) Proof of Identity
Passport, photo driving licence, national identity card, birth certificate. (required)

Click or tap here to add file

2) Proof of Address
Utility bill, bank statement, credit card statement (no more than 3 months old); current driving licence; current TV licence; local authority tax bill, HMRC tax document (no more than 1 year old). (required)

Click or tap here to add file

If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.

SECTION 3: Details of the data subject IF DIFFERENT FROM SECTION 1

Full Name

Address

Contact Telephone Number

Email Address

SECTION 4: What information are you seeking?

Please describe the information you are seeking. Please provide any relevant details you think will help us to identify the information you require. (required)

Please note that if the information you request reveals details directly or indirectly about another person, we will have to seek the consent of that person before we can let you see that information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

SECTION 5: Information about the collection and processing of data

If you want information about any of the following, please choose all that apply:

Why we are processing your personal data

To whom your personal data are disclosed

The source of your personal data

SECTION 6: Disclosure of CCTV images

If the information you seek is in the form of video images captured by our CCTV security cameras, would you be satisfied with viewing these images?

Yes (required)

No (required)

SECTION 7: Formal Declaration

In exercise of the right granted to me under the terms of the General Data Protection Regulation (GDPR), I request that you provide me with a copy of the personal data about the Data Subject which you process for the purposes I have indicated overleaf.

I confirm this is all of the personal data to which I am requesting access. I also confirm that I am either the Data Subject or am acting on their behalf. I am aware that it is an offence to unlawfully obtain such personal data, e.g., by impersonating the Data Subject.

I certify that the information given in this form is true. I understand that it is necessary for Clyde Valley Housing Association to confirm my/the Data Subject’s identity and it may be necessary to obtain more detailed information in order to confirm my identity and/or locate the correct information.

Print Name (required)

Date (required)

Documents which must accompany this application:

Evidence of your identity (see section 2)
Evidence of the data subject’s identity (if different from above)
Authorisation from the data subject to act on their behalf (if applicable)